MoEF > Division > Establishment Divisions > Administration > General Coordination

General Coordination

Coordination with Division

Coordination with Division

  • Items of Work Handled
  • Joint Consultative Machinery (JCM) Matters
  1. Preparation & Monitoring of the Results Framework Document (RFD) and Five Year Strategic Plan of the Ministry.
  2. Departmental Council meetings – organisation, preparation of Agenda & the minutes of the meeting.
  3. Recognition of Service Associations- of the Ministry & Circulation of Rules & Regulations received from Dept. of Personnel & Training (DoPT).


  • Response to other Ministries regarding nominations for various awards.

Co-ordination of

  • Circulation of References received from Cabinet Secretariat relating to composition of various Cabinet Committee assumptions and relinquishment of charge by various Ministers etc.
  • Circulation of orders/instructions of general nature received from other Ministries in the Ministry and in its attached /subordinate offices and autonomous organizations.

Other Miscellaneous Matters

  • Furnishing of information to Cabinet Secretariat regarding major development during PM’s tour abroad.
  • Preparation of monthly DO letter from Secretary (E&F) to Cabinet Secretary.
  • Appointment of Nodal officers for dealing with receipts from various Central Govt. Departments/Ministries.
  • Furnishing of comments of draft cabinet note of general nature received from other Ministries on the subject not assigned to any other Division.
  • Observance of important days/weeks (Anti Terrorism Day, Sadhbhavana Diwas, Forest Martyrs Day, Qaumi Ekta Week, National Foundation for Communal Harmony, Armed Forces Flag Day etc.)
  • Submission of information to Department of Administrative Reforms on the subject of personnel matters, creation/abolition of posts, Voluntary Retirement Scheme, delay in holding DPC etc.
  • Collection of funds for providing relief to the people affected by natural calamities in the country.
  • Providing logistic support to Audit Party deputed to inspect the record of Ministry (Proper)
  • Welfare Activities like condolence meetings, farewell parties etc.
  • Appointment of Chairman, Member Secretary & other member on the Departmental Canteen Management Committee.
  • Matters relating to Recreation Club.
  • Duties attached with the Welfare Officer.

Periodical Report and Returns on the following subjects

Monthly Returns

  • Implementation of orders of ACC to Cabinet Secretariat.

Half-Yearly Returns

RTI Cell

Items of Work Handled

  • Receipt of application through Post/ IFC Counter.
  • Diarise the RTI application and sent them to concerned officers for taking necessary action.
  • Remove the IPOs/DDs take necessary action to an cash and deposit the amount in the Ministry Account.
  • Deal with RTI applications which are of general nature not pertaining to only officer/section/division in the Ministry.
  • Collect information for Annual RTI return from various sections/divisions in the Ministry and also from organisations/offices under Ministry and send the return to CIC by the due date.
  • Any other matter pertaining to RTI Act with which a particular division/section in the Ministry is not concerned.